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CONVENTION
 


CONVENTION
 

2022-2023  CONVENTION RATES

STUDIO DISCOUNTS

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  • All qualifying studios must book their room under the Velocity room block. Only group rates will be covered by Velocity Dance Convention. In order to obtain your complementary night(s) you must email Velocity your reservation confirmation number and name the reservation is booked under. Email us: Info@VelocityDanceConvention.com

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  • All rooms being covered by Velocity Dance Convention are required to send their confirmation code to  info@velocitydanceconvention.com by the Event’s Registration & Payment Deadline. 

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  • In order to receive discounts, all students accounted for must be paying full price and be registered before the deadline of the city in which you are attending. This excludes Scholarship Recipients.

COLLEGE STUDENTS

  • Photocopies of valid College IDs must be attached to the registration form in order to obtain the above discount.

CONVENTION AGE LEVELS

  • All ages, Convention & Competition, are determined as of January 1st, 2023. (For example: Ages for November 2022 events will be as of January 1st 2023, and ages for March 2023 events will be as of January 1st 2023).

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  • If restrictions are in place for live events, we will not be allowing students to dance in a different ballroom other than their appropriate age category. No exceptions.

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  • All students must audition for scholarships in their appropriate age level for auditions. 

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  • Our age levels for our Workshop classes are now different than our Competition ages. For additional information please visit our Competition page.

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  • For Regional events, all 9-12 year olds will dance together in one ballroom. However, for scholarship auditions we will audition the Juniors (9-10) and Intermediates (11-12) separately. Resulting in five age divisions for scholarship recipients at the end of each weekend: Mini (5-8), Junior (9-10), Intermediate (11-12), Teen (13-15), and Senior (16-18). 

MINI BALLROOM

  • Mini Ballroom consists of half- day classes on both Saturday and Sunday of the Convention.

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  • Each studio director is asked to allocate one representative to monitor the Mini Ballroom for that particular studio's dancers.​

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  • Only registered studio owners/teachers will be allowed in any ballroom for scholarship auditions. This rule includes the Mini Ballroom. 

DIRECTORS & TEACHERS

  • Registered Teachers may attend, take notes, or dance in any ballroom Friday-Sunday of the convention and may attend the teacher seminars.

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INDEPENDENT DANCERS

  • Only studio owners and directors can register students for an event. If you are coming as an independent, the studio owner or director must register you into our online registration system. We welcome independent dancers for in-person workshops.

CONVENTION REGISTRATION & PAYMENTS

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  • Payments must be fully submitted no later than 4 weeks prior to the event. 

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  • All registration and entry fees are non-refundable, no exceptions.​​ Studio credits are up to the discretion of Velocity Dance Convention.

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  • Studio Registration Packets must be picked up by a Studio’s Director or Teacher. No Parent or Dancer will be allowed to do so, unless Velocity is informed prior to the date of the event by the Studio Director.

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  • Velocity Dance Convention will have a registration booth available on Friday evenings and Saturday mornings.

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  • All registration must be completed on our online registration.

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  • Velocity requires a $250 deposit to start your registration for each event. No refunds. No exceptions, even if you did not intend on registering for this event. Velocity gives ample notifications and information regarding this deposit as you are registering.

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  • Velocity Dance Convention cannot guarantee registration on the morning of the event, due to sell out. Please contact Velocity Dance Convention’s office prior to the convention to confirm availability.

PARENT BANDS

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  • At Velocity Dance Convention, we are always striving to improve the experience that our attendees have. From dancers and parents to studio owners, it is important to us that you feel that you are getting your money’s worth during a Velocity weekend, as well as investing your time wisely.

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  • We want to encourage you to change your perspective on how your children/students take class in a convention setting. The past four seasons we have had the opportunity to experience class in a setting with no observers.  The results were fantastic!  We discovered that closing classes to observers enabled the students to be less inhibited and more focused. This change promoted an atmosphere of concentration and learning and lead to a more fulfilling dance experience for many students.  Best of all, we noted that no observers gave classes a little more room to spread out, allowing each dancer more space in which to work.  This meant fewer injuries and a safer environment for everyone.

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  • Velocity Dance Convention is pleased to announce that we will be extending this opportunity to all students in attendance this season!  We will be closing our classes to observers for Mini, Junior, Teen, and Senior ballrooms in order to reap the benefits of a safer dance environment and greater focus for students and instructors.​

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PAYMENTS

  • No personal checks, Canadian checks, or Cash are accepted.

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  • Please send one studio check for all Workshop fees, and a separate studio check for Competition fees.

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  • There will be a $35.00 fee for all returned checks.

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  • All major credit cards are accepted: Visa, MasterCard, Discover, and American Express. 

Make all checks payable to:

Velocity Dance Convention
480 W Meats Ave
Orange, CA. 92865

SCHOLARSHIP REDEMPTION

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  • If a dancer has moved dance studios or become “Independent”, they must get written permission from their former studio in order for any scholarships to be used through their new studio.

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  • Once you have added a dancer to your registration roster, you will see a “scholarship” box next to their name.  If a dancer has a valid scholarship, please check this box.  Once you check this box, a drop-down menu will appear with all of the scholarship options.  Please select the scholarship that your dancer received.  Once this scholarship has been selected, this dancer’s registration fees will be waived.

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  • All one-day dancers are not eligible to receive scholarships at a Velocity weekend.

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  • Students may only win each scholarship once a season. Example: If a dancer has won a MVA Runner Up scholarship in a season they cannot receive that scholarship again in the same season. However, they do qualify to place as a MVA 1st Runner Up or MVA Winner.

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  • Pro-Am Dancers are not eligible to receive scholarships.​

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  • Any Scholarships that are not applied by or after the Event Registration or Payment Deadline will not be refunded or credited. It is the responsibility of the studio to apply the scholarships to each event registration. Please email info@velocitydanceconvention for any inquiries or assistance in applying scholarships to your registration. 

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CONVENTION & COMPETITION SCHEDULE

  • Velocity Dance Convention will email a convention & competition schedule to the studio owner or director, one week prior to the event date. The schedule will be posted online under each event city on our TOUR DATE PAGE.

WRISTBANDS

  • Velocity Dance Convention wristbands must be worn by all teachers, and students at all times.

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  • Anyone without a wristband will be denied entry into all ballrooms.

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  • A fee of $30.00 will be charged for all lost wristbands.

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DIGITAL MEDIA

  • Photography and Video recording from any media devices (i.e. digital cameras, cell phones, SLR’s, Flip, etc.) is strictly prohibited during classes and competition. This is to enforce the children’s safety and privacy, as well as protecting the work of choreographers and faculty. 

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  • We offer professional photo and video services at each of our events.  Please visit our media booth, CEVENTPICS, onsite or purchase online HERE.

SECURITY & SAFTEY

  • Velocity will be following all health and safety protocol at each event location. The host hotel or venue will take all precautions to maintain a healthy and safe environment for all attendees. 

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  • The host hotel, facilities and Velocity Dance Convention are not responsible for any lost personal items or injuries.

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  • If a participant of Velocity Dance Convention is in need of first aid, please see a Velocity Staff member at the registration/merchandise booth.

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  • Please make sure all personal items are against the perimeter of the ballroom at all times to avoid injury.

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  • All dancers under the age of 16 who are registered with Velocity Dance Convention must be accompanied by an adult of a legal age.

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