2020-2021 SEASON UPDATES
Now that some areas of the country are returning to "business as normal" while others remain under stricter public health guidelines, the event-based industry is facing new challenges when it comes to making decisions about when and how to hold events. We would like to provide you with an update about how operations at Velocity will proceed.
Naturally, it is in everyone's best economic interests if events are able to take place as scheduled. However everyone's best health interests may necessitate cancellations or postponements, depending on the public health conditions in destination cities. Velocity's top priority has always been the safety and well-being of the dancers, parents, and studio owners who attend our events. Therefore, Velocity will not be hosting live events in locations which are deemed high-risk or where local health guidelines would require significant restrictions to be placed on participants and attendees.
REGISTRATION FOR LIVE EVENTS
All registrations must be submitted 4 weeks prior to each event.
Registration for Velocity’s 2020-2021 season will open on August 15, 2020.
Even when restrictions begin to lift, we will still limit the number of participants at our events in order to safeguard everyone’s health and well-being. Therefore, we will have limited registration space for each city in every age division. Available registration space will be determined by the size of the ballroom at the venue in the destination city. It has always been our practice to consider the size of the physical space of the venue when creating registration spaces, however presently, in order to comply with guidelines of public health officials, we must limit the total number of registrants more than usual.
Securing placement for live events will be on a first come, first served basis. Our system will not allow registrations for each age division beyond a fixed percentage of ballroom capacity for each city. As public health guidelines continue to fluctuate, availability of registration space may increase, so please bear in mind that this is a fluid situation which is subject to change.
PAYMENTS FOR LIVE EVENTS
All payments must be submitted 2 weeks prior to each event.
We understand that parents and studios may have concerns about registering for events which may be cancelled depending on public health conditions. It is for this reason that no fees associated with Velocity registration will be collected until 2 weeks prior to the date of the event.
Velocity will be waiving all late fees for the 2020-2021 season.
If the live event is not able to take place during the 2021 Season, we will be offering full refunds to all registered attendees.
Any registrant who is unable to attend a live event due to illness will receive a full refund.
A doctor’s note must be provided.
If a registrant chooses to withdraw from a live event that is able to take place for reasons other than illness, a refund will not be provided.
VIRTUAL CONVENTION & PERFORMANCE EXPERIENCE
LIVE EVENT CANCELATION
Since the possibility exists that live events may need to be canceled, Velocity is launching the Velocity Studio Experience, a virtual convention and performance experience just for your studio.
We are pleased to introduce the Velocity Studio Experience - our brand new virtual offering which is able to operate regardless of restrictions or public health conditions. It is incredibly important to us at Velocity that students who attend our events have experiences which inspire them to continue their dance journey. We hope that each dancer receives a sense of motivation and encouragement from our events, and we believe strongly that personal connections help to impart some of that magic. With that being said, we have chosen to embrace the use of technology and online platforms to enable us to continue to create those kinds of special experiences, even if we cannot physically be in the same location.
For more information about our Velocity Studio Experience CLICK HERE.
Velocity is dedicated to providing the safest environment for all those in attendance at our events. We are closely monitoring federal public health statements regarding Covid-19 prevention, as well as those of state and local governments at our destination cities. As recommendations about best health practices develop and evolve, we will make changes as needed to ensure we are in compliance with the most up to date guidelines. We are also working with venues to determine how our policies and procedures regarding public health can enhance and complement their own. Though the list below is not exhaustive, these are some of the more prominent safety protocols we have added to safeguard and protect the health of everyone at our live events:
LIMITED REGISTRATION CAPACITY
In order to ensure that there is enough physical space to maintain social distance for all persons at Velocity events, we have reduced the number of registration spaces by 50% of original ballroom capacity. As restrictions lift, there is a possibility of allowing more registrants for cities.
Velocity will ensure that a distance of 6ft is maintained between each dancer during classes by applying a grid to the ballroom floor. This grid will be taped out in each ballroom level. Each registered dancer will be assigned their own box to use within this grid during the convention. In lieu of Faculty Introductions, all registered dancers will report to their ballrooms where Velocity staff will help them find their designated boxes.
Velocity already has a no observer policy for the Junior, Teen and Senior ballrooms. However, we will now be limiting the number of observers allowed in the Mini Ballrooms. Observers can view the classroom from our Velocity monitors outside the ballroom. Velocity will be limiting the number of individuals allowed to observe classes in the Velocity viewing areas.
All merchandise sales taking place at Velocity events will accept credit cards and Apple Pay only.
Velocity will not be holding live award ceremonies in order to reduce the amount of contact between individuals at our events. Instead, we will be broadcasting all award presentations via live stream, which can be viewed directly on our home page. This live streamed ceremony will include presentation of both competition awards as well as scholarships. Studio owners may pick up their competition awards at the registration desk on Sunday morning between 7 am – 12 noon. Scholarships will be available for pickup immediately following the last class.
Ballroom Doors will be open to reduce touchpoints.
COMPETITION LIVE STREAM
For the first time ever, Velocity will broadcast a live stream of our competition. This will be available for free to any family or friends who would like to enjoy the show from home. We encourage all interested parties to take advantage of this option for showing your support for your student or studio!
Velocity will only allow studio owners, registered teachers, and one guardian per student performing on stage to view the competition live. All seating arrangements will be limited and will adhere to all social distancing protocols.
Velocity will be scheduling no more than 3 studios per each competition block. Velocity will work with each studio to ensure that their studio line-up best suits their needs.
Dressing room space will be limited and available to only one studio at a time. Velocity staff will provide the same floor grid within the dressing rooms that will also be used on ballroom floors so that social distancing can be maintained. All dressing rooms will be cleaned before and after each studio uses them.
DANCE COSTUME SCORES
Evaluation of costumes will proceed such that no points will be deducted for the inclusion of face coverings, gloves, or other protective equipment. Further, no points will be deducted from the scores of studios who choose not to use costumes for their routines. In the case that costumes are not used, we suggest that all dancers wear black attire or another uniform color when on stage.
Velocity Dance Convention will no longer store props for the 2021 season. This will eliminate traffic backstage so that we can maintain social distancing requirements.
Floors in the venue will be cleaned and disinfected periodically throughout the event.
EVENT SPACE CLEANLINESS
In addition to all measures Velocity staff and employees are taking to ensure safe and healthy conditions during our live events, each venue has reported that it will be following enhanced cleaning protocols as well.
Face coverings are now required to be worn at all times by all Velocity staff members. We respectfully ask that all attendees do their part in helping to create a safe environment for everyone by wearing face coverings when outside of the dance rooms as well as to/from the Velocity stage during competition.
Velocity is asking that any attendee of our events (staff, students, parents, etc.) who is experiencing flu-like symptoms will please stay home. Any registrant who is unable to attend a live event due to illness will be eligible to receive a full refund by providing a doctor’s note.
Velocity encourages everyone to please wash your hands thoroughly several times during the course of a day. Reminder signs will be posted throughout the event space.
Velocity staff will receive daily body temperature checks to ensure that all employees are physically well. Should any guest feel unwell at any time, we will also happily check their temperature for them.
We encourage all attendees to bring water bottles to remain hydrated during our events. Availability of public drinking fountains and water stations has been removed in many destination cities in order to reduce the number of areas where a high volume of people might gather.